How to use ChatGPT for replying to emails on Gmail

ChatGPT Writer is an easy-to-use AI tool that helps improve your writing on platforms like Gmail. This guide will show you how to quickly and easily draft quality email replies in Gmail. ChatGPT Writer also helps you correct grammar, adjust writing tones, and control your message length, ensuring your emails are professional and high-quality. To learn more, visit ChatGPT Writer.

Setting up ChatGPT Writer Extension

Install ChatGPT Writer Extension

Go to ChatGPT Writer and download our free browser extension (our extension is available in Brave, Edge, Chrome, Opera, and other Chromium based desktop browsers)

Create a free account (no credit card required)

After installation, click here to sign up, and you will be logged in automatically, ready to use the extension.

Now that you're set-up, here's how you can use ChatGPT Writer to reply to emails in Gmail.

How to Reply to Emails Using ChatGPT Writer

1. Choose the email to reply

Open the email thread you need to respond to and click ‘Reply.’

2. Open the Extension from the Gmail toolbar

Click the ChatGPT Writer icon in the toolbar to open the extension.

Email thread is auto-loaded: After opening ChatGPT Writer, you will notice that the ChatGPT Writer has automatically picked up all the context from the email thread in the Email context input box. This means that it understands the whole context of the conversation.

3. Briefly enter what you want to reply

In the extension's text input box write how you want the reply to get generated.

4. Generate reply

Click on the Generate button or press enter to generate the response. ChatGPT Writer will generate the response based on the email context.

5. Insert/Copy the email

Once the email is generated, Hover over the generated response to reveal a few quick options below it.

• Click the Insert option (Blue icon) from the options to copy the reply into the email body and automatically close the extension
• Click the Copy icon from the options to only copy the generated response.

Regenerate the response if needed:

• Refine the Response: Enter specific instructions (e.g., ‘rewrite it’ or ‘make the email shorter’) in the same box and click the Generate button again.
• Regenerate: Hover over the generated response, select Regenerate from the options to create a new version.
• Edit Directly: Hover over the response, click Edit option, modify it, and use it as a new prompt to generate further responses.

This process helps you create versions that better meet your needs while keeping any previous responses, allowing you to refine the content until you’re satisfied.

Use ‘Writing Tones’ and ‘Response Length’ features to generate even better email replies

Writing Tone

Improve your email replies with ChatGPT Writer's writing tone feature. Our ‘Auto Tone’ adjusts automatically to match the recipient's style, making your replies clear and effective. No more guessing the right tone.

You can also choose from specific tones like:

• Professional: Polished and formal, perfect for business communications.
• Casual: Relaxed and friendly, suitable for informal conversations.
• Straightforward: Clear and direct, ideal for concise messages.
• Confident: Assertive and assured, great for persuasive emails.
• Friendly: Warm and approachable for building rapport.

Response Length

You can set the desired length for the response. Currently, you can choose between short, medium, and long:

• Short: For brief, to-the-point replies that convey essential information quickly.
• Medium: For responses that need a bit more detail without being too lengthy.
• Long: For comprehensive replies that cover all necessary details and explanations.

This feature allows you to control how much detail you want in your email, ensuring your message fits the context and meets your communication needs.

How to use ChatGPT Writer to compose new email

Using ChatGPT Writer on Gmail to compose new emails is easy and quick. Follow these steps to compose a quality email effortlessly:

1. Open the ChatGPT Writer Extension

Click the Compose button to open a new email window. In this window, locate and click on the ChatGPT Writer icon to open the extension.

2. Briefly enter what email to write

Simply type what you want the email to be about into the text input box

3. Generate the email

Click the Generate button. ChatGPT Writer will generate an email based on your command.

4. Insert/Copy the email

Once the email is generated, Hover over the generated response to reveal a few quick options below it.

• Click the Insert option (Blue icon) from these options to copy the reply into the email body and automatically close the extension.
• Click the Copy icon from the options to only copy the generated response.

Regenerate the response if needed:

• Refine the Response: Enter specific instruction (e.g., ‘rewrite it’ or ‘make the email shorter’) in the same box and click the Generate button again.
• Regenerate: Hove over the generated response, select Regenerate from the options to create a new version.
• Edit Directly: Hover over the response, click Edit option, modify it, and use it as a new prompt to generate further responses.

This process helps you create versions that better meet your needs while keeping any previous responses, allowing you to refine the content until you’re satisfied.

Other use cases for ChatGPT Writer

Apart from replying to emails and composing new emails, you can use ChatGPT Writer for many other tasks on any site with simple prompts like:

• Fix Grammar: Make your email clear and professional by correcting grammar mistakes.
• Translate Emails: Easily translate your emails into different languages.
• Improve Your Email Draft: Enhance the tone, structure, and clarity of your drafts.
• Summarize: Quickly create short summaries of long emails.

Visit ChatGPT Writer to learn more.

Tip: Pin the extension for quick access

Ensure quick access to ChatGPT Writer by pinning it in your browser. Click on the Extensions icon, find ChatGPT Writer, and click the Pin icon next to it.

Privacy Commitment

At ChatGPT Writer, we prioritize your privacy and do not use any email conversation for any purpose other than generating replies. Your email conversation remains confidential; we don't train any AI models with it, nor do we share it with any third parties for AI training purposes. For more details, you can visit our Privacy Policy.

Conclusion

ChatGPT Writer makes it easy to reply to emails and compose new ones. By understanding the email context, it generates appropriate responses, which you can customize further with writing tones and response length options. Additionally, ChatGPT Writer can perform other tasks like fixing grammar, translating emails, improving drafts, and summarizing messages, enhancing your overall email communication experience.

Experience the best writing experience through our products (free to try):

• ChatGPT Writer Extension: Our extension is available in Brave, Edge, Chrome, Opera, and other Chromium-based desktop browsers.
• ChatGPT Writer Web App: Use ChatGPT Writer on mobile and unsupported browsers.